Why Choose EMS Enterprise Archive™
With the recent growth in email usage, on-premise archiving systems have struggled to keep up and maintain accurate archives. Dell MessageOne™ solves this problem with an easy to use on-demand service. EMS Enterprise Archive can start protecting any number of users in a day and grow as large as needed without the management burdens inherent in on-premise and competitive on-demand services. EMS provides complete control over retention and deletion policies, Legal Holds, compliance, storage management and e-Discovery without the risks of data loss or downtime.
Only EMS makes setting and changing retention policies and Legal Holds easy
EMS Enterprise Archive enables companies to set retention policies and Legal Holds of any length, by user, group or server, and change them at any time to provide complete retention policy management. There is no need to lock-in retention policies before deployment. Changes can be made as needs evolve and are fully recorded to provide a complete audit. Unlike other archiving systems, Legal Holds can be forward or backward looking to capture historical or future email and do not result in duplicate message copies.
EMS eliminates data loss windows
Local infrastructure interruptions cause data loss when the last good backup misses the most recent transactions. Tape backup always has some data loss window. Even vaulting and other highly available technologies will have data loss windows after configuration errors, loss of directory service, data corruption or local infrastructure outages. EMS Enterprise Archive eliminates the data loss windows of tape, replication, vaulting or log shipping systems by capturing email at the perimeter and securely archiving in the Dell MessageOne top-tier, disaster recovery datacenters to maintain an accurate and always available archive.
Best-in-class global search capabilities
The costs of a single discovery operation from tape can be in the millions. EMS Enterprise Archive’s sub-second search capabilities eliminate these costs and provide management and counsel the competitive advantage of full knowledge of the contents of all email relevant to a litigation event.
EMS makes it easy for authorized users or legal counsel to search selected mailboxes or the entire environment using any search criteria. Perform sub-second searches across headers, body, subject, file names, and over 370 attachment types. Bounded search authority can delegated to legal staff to eliminate the costly delays, common in alternative archiving solutions, that occur when counsel must repeatedly request and refine search criteria for execution by the IT staff.
EMS Enterprise Archive integrates with Active Directory® to find all aliases and distribution lists for search and Legal Holds. EMS provides a distinct competitive advantage in legal discovery search.
EMS acts as a tamper-proof archive custodian
With the growing e-Discovery requirements most organizations face, proving that email searches are thorough and that documents have not been modified is increasingly becoming a challenge for on-premise email systems. EMS Enterprise Archive acts as a tamper-proof, third party custodian for email archives that provides a complete audit trail of all activities, including permission and policy changes.
Provide users with virtually infinite mailboxes yet reduce data stores by 80%
EMS is the first managed service to offer integration with Microsoft Outlook® for attachment stubbing and direct archive searching. Provide users with virtually infinite mailboxes with the ability to self-serve retrieval of lost email. There is no need for users to access another system, remember a new username or password, or learn to use a new application and the need for local .pst files is eliminated.
EMS is a smarter choice
EMS Enterprise Archive is an on-demand service, built upon the Dell MessageOne Managed Services Platform™ that provides unique benefits for archiving management while eliminating the risks of data loss and downtime.
1. EMS has a better service delivery model
Ensure an accurate archive by eliminating email downtime
In most archiving solutions, email outages lose data or push people to use personal accounts for business. This impacts compliance and the accuracy of any archiving system in use. While EMS Enterprise Archive is often installed as a standalone service, when combined with EMS Email Continuity™, they unify DR and archiving storage and management to provide a more accurate, easily managed, tamper-proof archive.
The archive is always available and compliance policies are always working to ensure an accurate and compliant archive regardless of the state of your primary email system, infrastructure, and staff. You really can’t solve all archiving challenges without solving the disaster recovery problem; EMS does both.
Built on the Dell MessageOne Managed Services Platform™, EMS Enterprise Archive uniquely provides the high availability and maintenance free benefits of on-demand services with the integration capabilities of on-premise software. In addition to always-available service, EMS synchronizes user information, distribution lists, contacts, server topology and other information to provide accurate retention policy compliance and storage management without the management burdens of in-house solutions.
2. EMS reduces complexity and administrative headaches
Centralized control of retention policies, storage management and search
On-site and poorly integrated email management and archiving systems store multiple copies of messages in separate systems for primary storage, disaster recovery, backup, archiving, Legal Holds and high-availability use. Keeping retention and deletion policies in compliance across multiple systems, searching across multiple vendors’ data stores and keeping the systems up-to-date and working, is an administrative nightmare.
EMS’ Store Once, Use Everywhere™ architecture stores a single copy of messages in the Dell MessageOne secure datacenter for use in for use in disaster recovery, archiving, legal discovery, policy compliance and storage management. This simplifies in-house operations enabling organizations to install a less complex email architecture and greatly reduce backup procedures with centralized management.
With EMS, very little software or hardware is deployed on-site and the burden of maintaining the system is shifted to Dell MessageOne. Virtually infinite mailboxes are provided for any number of users and organizations can grow as needed with zero maintenance. EMS Enterprise Archive has been carefully crafted to reduce complexity and minimize administration and maintenance efforts while providing best-in-class e-Discovery search, storage management and customer support.
On-premise email management and archiving solutions are often heavily customized. This often results in combinations of products from multiple vendors that are difficult to support. While most vendors attempt to provide exemplary customer support, this becomes very difficult to achieve when every installation is unique. EMS Enterprise Archive has 24/7 support service and by design is easier to maintain.
3. EMS provides the lowest total cost of ownership
Deployed in a day, zero maintenance, priced like insurance
Alternative email archiving solutions are difficult and timely to deploy and grow, requiring provisioning and maintenance of servers, licenses, patches, additional storage capacity, additional user capacity, disaster recovery systems, and complex backups on multiple, non-integrated solutions.
The costs and resources associated with deploying and maintaining EMS Enterprise Archive are fully known upfront, requiring little or no initial investment, and have predictable monthly costs. Dell MessageOne on-demand services are maintenance free and are priced like insurance to achieve the lowest total cost of ownership.
EMS can be fully deployed in a few hours, requires no dedicated staff, and can be easily administered from a single web console for archive, continuity, security, and recovery operations. Duplicate costs are eliminated and the operational complexity of staffing, scaling and maintaining multiple on-premise systems that require high-availability and discrete backup is greatly simplified.
Learn more about the Dell MessageOne Managed Services Platform…
