EMS Enterprise Archive^™

Comprehensive Email Archiving

Changes in law and best practices are causing most organizations to rethink their email archiving needs. Retention policies are lengthening, rapid e-Discovery search is becoming a requirement, and everyone is struggling to keep up with ballooning email data stores.

Piecemeal solutions exist to address these problems but they result in overly complicated, expensive, and difficult to maintain systems that leave many archiving problems unsolved.

Painlessly solve your archiving challenges, today!

EMS Enterprise Archive is the first comprehensive solution to address email archiving challenges with a maintenance-free, on-demand service. EMS is a SaaS service that provides complete control over retention and deletion policies, Legal Holds, compliance, storage management and e-Discovery without the risks of data loss or downtime.

EMS is designed to meet the needs of the largest companies, but you can begin with any number of users. Start with a key set of executives, an IT pilot, or a litigation-driven Legal Hold; deploy in a day and grow as fast as your needs change.

Manage evolving retention policies

Business practices and regulations continue to change, yet many archiving systems have fixed global retention policies that were built into the archive architecture. These systems can be extremely costly to change requiring software upgrades, new hardware and licenses, consulting fees, professional services and result in increased maintenance and staffing costs. EMS Enterprise Archive’s flexible policy engine is the first solution that enables companies to set retention policies and Legal Holds of any length, by user, group or server, and allow them to be changed at any time to provide complete retention policy management. There is no need to lock-in retention policies before deployment; changes can easily be made as needs evolve and are recorded to provide a complete audit.

Execute complex e-Discovery searches in seconds

When email becomes evidence, the ability to quickly search all historical email provides a competitive advantage. EMS makes it easy to search selected mailboxes or the entire environment using any search criteria. Perform sub-second searches across headers, body, subject, file names, and over 370 attachment types to accelerate decisions with a sure and complete knowledge of the contents of all relevant email.

Reduce email data stores by as much as 80%

Duplicate and unused attachment copies make up as much as 80% of message storage. EMS can replace these in the primary email system with stubs to single copies stored in the archive. EMS Enterprise Archive enables you to set granular stubbing policies based on size, age, and type and these can be set for users, mailboxes, servers or groups. EMS is the first on-demand service to be fully integrated with Microsoft Outlook^®; when attachments are needed they can be seamlessly retrieved from Outlook by clicking on the attachment name. Outlook is also used to rapidly search the archive and retrieve lost messages.

Solve disaster recovery and archiving needs with one solution

EMS’ Store Once, Use Everywhere^™ architecture provides centralized management of a securely stored single copy of each message for use in disaster recovery (DR), archiving, legal discovery, policy compliance and storage management. By unifying the storage and management of DR and archiving, EMS provides a more accurate, tamper-proof archive without the costs and complexity of dueling retention policies, duplicate storage, and multiple high-availability solutions. The archive is always available and compliance policies are always working.

Achieve the lowest TCO for enterprises of any size

As an on-demand service, the costs for deploying and operating EMS Enterprise Archive are known upfront with little or no initial investment required. As your business needs grow, EMS can easily provision increased archiving storage allowing virtually unlimited mailboxes for any number of end-users without adding additional maintenance work for your IT staff. EMS has insurance-like pricing with predictable monthly costs to provide the highest archiving performance at the lowest cost.

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